1. Impact

This Guidance Note clarifies acceptable average price disclosure language for use on trade confirmations. Dealers are permitted to adopt general marketplace and average price disclosure on all trade confirmations whether a trade is effected on one or more marketplaces or markets and whether a trade price is an average price of multiple trades or the price of a single trade.

Clients will continue to be able to obtain further details of the execution of any order at no cost from Dealers, and trade confirmations will continue to contain requisite information such as price and any commission charged.

2. Acceptable Marketplace and Average Price Disclosure

To reduce costs in the multiple marketplace environment, some Dealers have adopted trade processing functionality that aggregates transaction information onto one trade confirmation, but face at that point in the process operational limitations in identifying which transactions were aggregated for the purpose of average price disclosure. Thus Dealers have requested the ability to use general average price disclosure language on all trade confirmations so that they are not required to produce separate price disclosure language when a transaction reflects only one trade execution.

In order to alleviate these operational issues and to align with the general marketplace disclosure IIROC has accepted, IIROC will permit use of the following average price disclosure language on transaction confirmations: “May be an average price, details available upon request.” This acceptable marketplace and average price disclosure language may be combined on trade confirmations and may be placed on the back side of the trade confirmation. The phrase “details available on request” may be abbreviated to “details on req.”. The word “average” may be abbreviated to “avg”.

Dealers continue to be subject to the provisions of section 3816 which requires that each trade confirmation must include, among other things: the quantity and description of the security; the consideration; and any commission charged in respect of the trade. Specifically, in order to continue to comply with the provisions of section 3816, all trade confirmation disclosures required under the rule, other than the revised marketplace and average price disclosures discussed in this Guidance Note, must continue to be placed on the front side of the trade confirmation.

This acceptable average price disclosure language and acceptable marketplace disclosure language on trade confirmations may be used in circumstances when an order is executed on:

• a single marketplace in Canada,
• multiple marketplaces in Canada,
• a foreign organized regulated market (which includes markets in the United States), or
• any combination of one or more marketplace and foreign organized regulated markets.

If an order has been executed in whole or in part on a foreign organized regulated market, IIROC recommends that the disclosure include the quantity of securities traded on the foreign organized regulated market together with the applicable foreign exchange rate for any currency conversion.

Dealers that are able to correctly identify specific marketplaces or markets of execution for disclosure on trade confirmations may continue to do so. Dealers that are able to correctly identify average price transactions for the purpose of average price disclosure on trade confirmations may continue to provide disclosure on the trade confirmation that a trade is at an average price with notice that details are available upon request.

3. Audit Trail Requirements

Dealers must respect audit trail requirements3  and accordingly maintain appropriate records, including for the purpose of providing details of the execution of any order to the regulator or client upon request.4

Clients may inquire as to the identity of the marketplaces or markets of execution and whether a trade price is an average price and request further particulars. In all cases, Dealers are to continue identifying and providing particulars of marketplaces or markets of execution and of average price trades in a timely manner at no cost to clients making request for such details.

4. Applicable Rules

This Guidance Note relates to the following UMIR and IIROC Rules:

• IIROC Rules, section 3815,
• IIROC Rules, section 3816,
• UMIR 1.1,
• UMIR 10.11, and
• UMIR Policy 7.1.

5. Previous Guidance Notes

This Guidance replaces the guidance set out in:

• Compliance Interpretation Bulletin C-119 – Average Price Trade Reporting (February 13, 1998),
• IIROC Notice 12-0236 – Rules Notice – Guidance Note – UMIR – Guidance on Marketplace Disclosure for Trade Confirmations (July 27, 2012),
• Notice 13-0283- Rule Notice – Guidance Note – UMIR and Dealer Member Rules - Guidance on Marketplace and Average (November 25, 2013).

6. Related Documents

This Guidance Note was published under Notice 21-0190 - IIROC Rules, Form 1 and Guidance.

• 3Part 3 of Policy 7.1 of UMIR requires a Participant to have appropriate policies and procedures to ensure compliance with the requirements under UMIR, including UMIR 10.11 which requires a Participant to comply with the audit trail requirements set out under Part 11 of National Instrument 23-101 - Trading Rules (Trading Rules). See reference in subsection 11.2(1) of the Trading Rules to recording requirements for receipt or origination of an order and subsection 11.2(4) of the Trading Rules to recording requirements for execution of an order. section 3815 also requires an adequate record of each order, and of any other instruction, given or received for the purchase or sale of securities showing, among other things, the price at which the order or instruction was executed.
• 4Section 11.3 of the Trading Rules requires a dealer to transmit information required to be transmitted to the regulation services provider and securities regulatory authority in electronic form. section 8.3 of the Companion Policy to the Trading Rules elaborates that dealers are required to provide information in a form that is accessible to the securities regulatory authorities and the regulation services provider (for example, in SELECTR format).